ISO/TR 8344:2024

FINAL DRAFT
Technical
Report
ISO/DTR 8344
ISO/TC 46/SC 11
Information and documentation —
Secretariat: SA
Issues and considerations for
Voting begins on:
managing records in structured
2024-01-23
data environments
Voting terminates on:
2024-03-19
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Reference number
ISO/DTR 8344:2024(en) © ISO 2024

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FINAL DRAFT
ISO/DTR 8344:2024(en)
Technical
Report
ISO/DTR 8344
ISO/TC 46/SC 11
Information and documentation —
Secretariat: SA
Issues and considerations for
Voting begins on:
managing records in structured
data environments
Voting terminates on:
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© ISO 2024
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Published in Switzerland Reference number
ISO/DTR 8344:2024(en) © ISO 2024

© ISO 2024 – All rights reserved
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ISO/DTR 8344:2024(en)
Contents Page
Foreword .v
Introduction .vi
1 Scope . 1
2 Normative reference . 1
3 Terms and definitions . 1
4 Basic concepts . 4
4.1 Understanding relationships among data, information, records and knowledge .4
4.2 Concept of structured data .5
4.2.1 Physical records and structured data .5
4.2.2 Business systems .5
4.2.3 Databases .5
4.3 Different interpretations of the concept of ‘record’ .7
4.4 Metadata for records as structured data .
...

ISO/AWI TRDTR 8344
ISO/TC 46/SC 11
Secretariat: SA
Date: 2024-01-09
Information and documentation- — Issues and
considerations for managing records in structured data
environments

Introduction . 3
1 Scope . 3
2 Normative reference . 3
3 Terms and definitions . 4
4 Basic concepts . 8
4.1 Understanding relationships among data, information, records and knowledge . 8
4.2 Concept of structured data . 9
4.3 Different interpretations of the concept of ‘record’ . 11
4.4 Metadata for records as structured data . 11
4.5 Characteristics of structured data . 12
5 Issues for managing records in structured data environments . 13
5.1 Individual records are not self-contained . 13
5.2 Systems are not designed to capture records . 13
5.3 Data is often re-used . 13
5.4 Records controls may not be able to be applied in business systems . 14
5.5 Records processes may be different in business systems . 14
5.6 Record meaning may depend on system documentation . 15
5.7 Ownership and control of records in shared systems may not be clear . 15
5.8 Disposition of individual records is not feasible . 16
5.9 Conflict between disposition and the referential integrity rule for relational databases . 17
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5.10 Preserving structured data records over the long-term . 18
5.11 Data may be highly dynamic . 18
6 Concerns about managing records in structured data environments . 18
6.1 Approaches to managing records in structured data environments . 18
6.2 Appraisal of records in structured data environments . 19
6.3 Records management by design in structured data environments . 20
6.4 Apply records controls or policies from other applications to business systems . 22
6.5 Implement a management system for records across business systems . 22
Annex A(informative)Identification of concepts and characteristics of structured data . 23
Annex B (informative) Examples of relational database . 24
Annex C (informative) Concepts of record from management perspective and technology
perspective . 30
Annex D (informative)Template and use cases on records management in structured data
environments . 40
Annex E (informative) Use case-1 as an example.
...