ISO/TC 171/SC 2/WG 5 - Joint TC 171/SC 2 - TC 42 - TC 46/SC 11 - TC 130 WG: Document management applications - Application issues - PDF/A

This document specifies the use of the Portable Document Format (PDF) 2.0, as formalized in ISO 32000-2:—, for preserving the static visual representation of page based electronic documents over time in addition to allowing any type of other content to be included as an embedded file or attachment. This document does not apply to: — specific processes for converting paper or electronic documents to the PDF/A format; — specific technical design, user interface, implementation, or operational details of rendering; — specific physical methods of storing these documents such as media and storage conditions; — required computer hardware and/or operating systems.

This document specifies Advanced Function Presentation (AFP) interchange as a container for document objects by defining the AFP file format [Mixed Object Document Content Architecture (MO:DCA)[1]]. It includes a means of identifying support for specifically including single and multi-page Portable Document Format (PDF) document objects as a container function set. It also includes a mechanism for pairing and managing resources associated with PDF. NOTE For an example of how PDF external file references map into AFP secondary resources, see Annex A. The use of AFP is applicable to AFP and PDF workflows where the final production is managed within an Intelligent Printer Data Stream (IPDS) environment. [1] The Architecture references shown (MO:DCA as an example) are copyright of the AFP Consortium. This information is given for the convenience of users of this document and does not constitute an endorsement by ISO of this product.

ISO 15489-1:2016 defines the concepts and principles from which approaches to the creation, capture and management of records are developed. This part of ISO 15489 describes concepts and principles relating to the following: a) records, metadata for records and records systems; b) policies, assigned responsibilities, monitoring and training supporting the effective management of records; c) recurrent analysis of business context and the identification of records requirements; d) records controls; e) processes for creating, capturing and managing records. ISO 15489-1:2016 applies to the creation, capture and management of records regardless of structure or form, in all types of business and technological environments, over time.

ISO/TS 18344:2016 defines test methods and minimum requirements for paper deacidification processes regarding their effectiveness and consistency. It is applicable for all large scale processes which offer deacidification of acid documents made of printed or hand-written paper. Possible negative side effects of deacidification processes on the treated objects are not the subject of this Technical Specification. However, some general recommendations for how to cope with these side effects are given in Annex A. It is not specified either, which types of paper objects can be treated by large scale deacidification methods. Whatever currently available deacidification method is used, some objects might be excluded from treatment to avoid mechanical damage to paper and bindings or other unwanted side effects. The provider of the deacidification treatment should inform the customer about the limitations of the chosen method.

ISO 19005-3:2012 specifies the use of the Portable Document Format (PDF) 1.7, as formalized in ISO 32000-1, for preserving the static visual representation of page-based electronic documents over time in addition to allowing any type of other content to be included as an embedded file or attachment.

ISO 19005-2:2011 specifies the use of the Portable Document Format (PDF) 1.7, as formalized in ISO 32000-1, for preserving the static visual representation of page-based electronic documents over time. ISO 19005-2:2011 is not applicable to specific processes for converting paper or electronic documents to the PDF/A format, specific technical design, user interface, implementation, or operational details of rendering, specific physical methods of storing these documents, such as media and storage conditions, required computer hardware and/or operating systems.

ISO 19005-1:2005 specifies how to use the Portable Document Format (PDF) 1.4 for long-term preservation of electronic documents. It is applicable to documents containing combinations of character, raster and vector data.